Ali and Garrett did an amazing job of shooting this lovely inspiration for a green wedding in the spring in Denver at a fabulous wedding venue, Blanc Denver. Green kale, lush white flowers, rustic elements, exposed brick, green wedding cakes, lanterns, tall baby's breath centerpieces and more! We loved being a part of such a lovely day!
Ok, so you're engaged. Now what? Well, pinterest is often every newly engaged couple's first start. Lets go surfing for ideas! What are our colors? Vintage? Modern? Cowboy themed? What are we doing? Slow down. Those are not the most important pieces. Lets start with budget. Do you have enough in your wedding budget to hire a planner? Can you afford to fly to Maui and bring all your family and friends? Logistics are a really good place to start. Here is a good idea of what couples are spending on weddings. Once you have one vendor you love, ask them for their recommendations! They know other people in their field that can help!
If you can hire a planner, start there. By there, I mean REVIEWS. Don't focus too much on one review... read a BUNCH of them to get a really good snapshot of the vendor! Every vendor should have a list of reviews, that all sound different, like their many clients wrote them... and use those as a barometer of whether or not they're what you're looking for. Start with planners, and move on from there. Ask your planner, who should know your personality well by the end of your get-to-know meeting... for all of their recommendations. They have a list of a million vendors that they work with, and they'll tailor them to you. Our wedding planning options...
Planners vary widely in pricing, and your budget, once again comes into play. A planner often saves you a good chunk of what you spend on them, as long as you listen to what they tell you. They keep you from making mistakes. They range from 10-20% of your wedding budget, on average. An option for someone with less funding is to have a day-of-coordinator, or wedding coordinator. That person helps you through the final 4-6 weeks before the wedding, calming things down, smoothing things out. See this link for more info on what a coordinator does...
You choose a planner based on a mix of their reputation and how well you get along. If your fiancee hates the planner you meet with, don't hire them. You're just asking for trouble, for both you and the planner! Nobody wants to spend a year working with someone if there is tension. You don't have to be besties, but you DO have to get along. Have a similar lifestyle. Are you an A type? find an A type planner. Your life will be easier.
See the "read more" below on photographers, caterers, florists, and wedding venues!
So there are several types of wedding planners: those who do just your last minute details, month of coordination, and day of service, and those who do it all from start to finish. I would recommend starting with that day-of coordinator and working up from there. Just like when you think about tipping in your regular life, think about how much work that person has done for you over the life of the service. With a restaurant server, it's an hour or two. With your wedding planner, it could be a hundred hours or more! Consider that when you tip. A very nice tip for your planner is related to your overall budget. Tip them based on how much work it was to put together your event.
The bigger budget events are more work than the smaller budget events (typically!), so it is scalable. An average wedding in Denver with a wedding planner is spending about $40,000 on the wedding, and around $5,000 on the full-service wedding planner. $500 as a tip is a nice tip for that planner. That person has spent between 50 and 100 hours on your day. They have likely spent hours in the car, miles driving around the city collecting stuff and meeting with people. They have worked their butts off for you. They deserve it. This person is the most involved person in your day. Another option for a wedding planner is a nice gift. I have often seen people get a nice basket for the ir planner, say a nice hotel room, a restaurant gift certificate, wine and cheese, and tickets to a show. Something valued at what a tip would have been, but personalized to your planner. You typically get to know your planner pretty well over the course of the event, and can often build a more personalized gift for them with a little thought.
Wedding Coordinator, or Day of Coordinator
Here is an article on day-of coordination and what a coordinator actually does. Your day of coordinator typically makes $1000-1500. They, of course, work for many hours outside of your day. They build timelines, manage rehearsals and walk throughs, handle your vendor coordination to make sure everyone knows where to be wherever they are supposed to be, etc. Keeping with that 10% model from above, they would receive $100-150. That is a very reasonable tip for that coordinator. If they went above and beyond for service, and your day wouldn't have been possible without them? Maybe consider that when you tip.
Photographers and Videographers
Photographers and Videographers are two vendors whose actual work you wont see for weeks if not months after the events. You see them busting their butts that day to get that perfect shot from the top of the hill, and of course you see them herding your family into group shots. You don't see the hours and hours of slaving over their computers, the THOUSANDS they spend on equipment and digital sites to house your media. My recommendation, when I do wedding planning, is to tip them for the work they do the day of, and their on-site service that day. Then, if you're particularly happy with the result, and if you hired the right pro, you should be, tip them after. I usually recommend for a photographer you spent $3500 on, tip $100-200 on the day of, and do that again at product receipt. That can vary, of course, if you spend more, tip more. Think of this in hours worked, as well. Many photographers spend 10 hours on the day of, and another 10-20 hours editing, uploading, creating albums, etc. They too, are in the service industry.
The Knot says this about tipping...
How do I distribute tips at my wedding? When do I tip my photographer? Guide to tipping at weddings...
Here is the layout of how to distribute the tips at the right time. First, you're going to want to have envelopes with everyone's names on them, and their job - "Joe Smith - DJ". That way whoever is distributing them knows just where they go.
Here are separate tipping guides for each vendor, in more detail.
HERE is a post to tell you how to tip on the day of.. cash? Check? Envelopes? How do you give it to them? What's customary, What's expected?
Upscale Wedding Flowers - Denver Wedding Florist - Colorado Exclusive Wedding Florist - Denver Wedding Coordinator
If you are planning an upscale wedding in Denver, Boulder, or a Colorado mountain wedding, Bella Calla is your exclusive Colorado florist. We offer high-end wedding flowers, as well as day of coordination to ease your stress on the big day. We have the freshest and most hard-to-find flowers and we offer floral concierge service. Our world-class service is second to none, and we make sure your wedding flowers are just what you dreamed of. Some examples of high-end wedding flowers are below. Please enjoy the gallery of our work!
If you are looking for a Denver wedding planner, a Colorado weddingplanner, or a Denver day of coordinator, Colorado day of coordinator, or wedding coordinator, we are here to help! We offer wedding coordination, and we work with the best wedding planners in Colorado if you need full planning. CLICK HERE for more information!
Colorado Wedding Coordinator - Day Of Coordination - Denver Wedding Coordination - Why Hire a Day Of Coordinator?
Why hire a day of coordinator? If you're reading this, you are probably planning your own wedding, and love handling all the details of designing and creating your event... from the cake flavors to the flower colors... to the cure succulent wedding favors you're giving your guests. You have Pinterest pulled up on every device you own all day long, and love all the ideas that you run across on all the wedding blogs and in those gorgeous magazines. You have this planning thing down, and that means your wedding is going to be lovely and memorable! But do you really want to be handling the details on the day of your event? Stressing about vendors being on-time and your bridesmaids walking down the aisle at the right time while you're hiding in the wings for your turn to come down the aisle? You deserve a break after all the planning and choosing. THIS is what a day-of-coordinator is for. HERE is another article on day-of coordination.
Your wedding coordinator or planner is the person in your day who has your best interest at heart in EVERY decision they make. Your other vendors care about your day, of course, but they have the best interest of their part of the day in the forefront of their mind. The photographer is not worried about your salad being wilty, they want you to have the best photos possible. Your DJ is focused on entertainment. Flowers are not important to him. Your caterer doesn't care if you get that perfect lighting for that bridal portrait... they are focused on making sure your guests eat on time. The venue coordinator has the venue's best interests at heart. That's what they are SUPPOSED to be doing. All of them have their area of expertise, and they excel in that area. You need that day of coordinator to balance all of those experts and make sure things run smoothly and balanced between them.
Your day of coordinator actually takes over your logistics at 2-6 weeks out, depending on the coordinator. She will assume the role of vendor management, answering questions, handling details, and filtering small questions away from you so you can focus on your mental health the few weeks before the big event. The wedding coordinator will handle the timeline generation and facilitation, manage the schedule, work with your vendors to create the best schedule that benefits all the players. She will make sure you and your vendors know where to be, and when to be there.
Some of our reviews... Click here to read more on Wedding Wire...
"Throughout the planning process, Lilli helped me by recommending vendors and answered many questions that I had. We were very pleased with how everything turned out. Lilli helped relieve a lot of wedding day stress and allowed my husband and I to enjoy our day with family and friends. I would definitely recommend Bella Calla as a florist and a wedding day coordinator." - CL 9.13.14
"Choosing Bella Calla was the best decision I had made since saying "YES"!" - KD 6.21.14
"On the day of the wedding, Lilli and her crew arrived early and stayed through the night, making sure everything was as it should be." - BA 3.1.14
"Lilli was our day of coordinator, and was so attentive to all the details. I never stressed about a thing, knowing that Lilli had it under control. Highly, highly recommend Bella Calla!!!" - JA 12.21.13
"All the little details they thought of really made our event memorable and unique. I would definitely recommend Bella Calla!" - BB 12.15.13
"She and her team were friendly, remembered us on subsequent visits to her shop, and always treated us like their most important client. At the wedding, she was prepared for absolutely anything, from hot gluing my shoe clips back together, to running after some Immodium when that rich, delicious meal hit one of us on a virtually empty stomach. :-) She also recommended a very talented makeup artist who did a wonderful job for us as well. We couldn't have been happier with Lilli, and we would hire her again in a heartbeat." - DF 10.17.13
Lilli Black and her team of wedding professionals offer day-of-coordination services to weddings in the Denver area as well as the mountains. Some of the mountain cities we service are: Vail, Aspen, Breckenridge, Keystone, Boulder, Highlands Ranch, Larkspur, Beaver Creek, Denver, Lyons, Estes Park, Evergreen, and Silverthorne. These are just examples of some of the cities we work in, not a comprehensive list.
About the Author...
Lilli Black is the owner of Bella Calla, a full-service high-end florist in Denver Colorado. She has been in the design industry for 15 years, and was raised around plants, flowers, and art. Bella Calla has allowed her love of all things growing, and her love of all things lovely to come together. 303.995.2867